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© Tim Sutherland

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RULES

 

Here you will find everything you need to know about how to participate in our event. Ultimately it doesn’t matter if you are a professional or serious amateur, these rules are designed so that everyone can participate in an even play field.

Please read them carefully and if you have any additional question, feel free to contact us.

1. Tickets and Registration

Registrations are made online through our webshop (Eventbrite) and are complete after buying a ticket.

  • Anyone over 18 is eligible to participate at the UPR.

  • Every participant needs to register and have a ticket.

  • To get a ticket go to the event page and click on the Buy Ticket button. Tickets can be purchased online up to the day before the event or on the event day itself, before the closing time of the first checkpoint.

  • There is a single (General Admission) ticket for our race event.

  • Purchasing an UPR race ticket gives you access to participate to the chosen race event as well as discounts on our other pre-race events. Keep checking the website and your mailbox for extra info about race day.

  • Cancellations are possible and refund requests are valid till 1 month before the race date. The ticket price will be refunded minus the webshop (Eventbrite) service cost. If you want we can also transfer your purchased ticket to another race event if you prefer.

2. Start and checkpoints

Now that you have bought a ticket, it's time to get ready.

  • The first and last checkpoints will be announced well in advance before the event. This should allow you to better plan your day.

  • Every participant has to personally be at every checkpoint to finish the race. Checkpoints are open for a short period so make sure you get there on time.

  • At the first checkpoint we will have a participant package for everyone that has registered. Here you will also receive the first themes and the location of the next checkpoint after the start announcement. Stay around for the group photo.

  • The participant package contains your personal Race ID / info map, an UPR badge so you can show people on the street what you are doing and some other goodies. Keep your Race ID with you at all times so you can get the stamps at every checkpoint.

  • At the last checkpoint the photos you have selected for each theme will be transferred to the organiser’s computers. Only complete sets will be accepted. Check well the editing and delivering of photos sections below to make sure you don't get disqualified!

3. Photo race day

The Urban Photo Race consists on taking a set of photos divided in several themes (3 photos per theme) within a given time limit.

  • The day of the race is the moment when both organisers and participants get together to make this great event happen!

  • Every year we chose a different part of the city for you to explore, nonetheless we always choose checkpoints that privilege interaction and comfort for the participants.

  • Every participant has to take care of its own food and drinks, but we will choose checkpoints where you can easily get access to both.

  • The UPR organisation will not provide any means of transportation, but will make sure that the checkpoints are within walking distance and close to public transports.

  • Every participant is responsible for the authenticity of the submitted photos. All photos have to be taken during the race day and in the city you have registered for. No downloads or previously taken photos are allowed.

  • It is allowed to use all kinds of digital photographic cameras, including smart mobile devices, but be sure to read the rules for editing and delivering.

  • You can also partner up with other photographers and walk together. This is generally useful if you are new in the city or just want to talk about photo gear the whole day.

  • The middle checkpoints are mainly to meet other photographers, get your Race ID stamped and receive the next set of themes. You are then free to move around the city to take your photos, just make sure you arrive to the next checkpoints on time.

  • You are also responsible to navigate and find your way around the city to each checkpoint. We can give you all the info you need on how to get there but we will not be responsible if you arrive late or can’t find us.

  • The organizing team will promptly answer any related questions to the photo race event, but will not discuss the theme interpretation and is not responsible for misinterpretations and misunderstandings.

4. Editing and delivery of photos

Participants are allowed to make minor editing adjustments on the submitted photos such as:

  • Exposure, contrast, brightness, saturation, vibrance and white balance.

  • Alignment and cropping (please use 3:2 proportions)

  • To shoot in RAW as long as you deliver in JPG.

  • To shoot or convert to black and white.

Ultimately it's up to the participant to decide to what extent you want to edit your photos. General rule is that if you can prove you made it in-camera then it's allowed. We will send all screened photos to the Jury and the winners will be asked to send their original files. If there is any suspicion that the photos have been edited beyond acceptable we will disqualify it.

Before delivering your photos, please rename them to the corresponding UPR name standards: (participant #_theme #_photo #) (e.g: 123_T1_01.jpg, 123_T1_02.jpg, 123_T1_03.jpg, 123_T2_01.jpg, etc...) In case you don't have a way to edit or rename your photos, you can deliver them directly from your camera card, but first write down in a note which photos to deliver.

At the race day we will have card readers for the most used formats, if you use anything out of the ordinary then bring a way to connect it to our laptops. Still, best thing to do would be to bring your photos on a usb drive. You are also allowed to deliver their photos by email. This can be done by uploading your photo selection to a service like WeTransfer and send the link to the specific UPR city mail (please check your Race ID / Info card for the mail at the bottom). DO NOT attach your photos to a regular mail, we will only accept photos sent by the transfer service.

Be advised that you still need to get your Race ID stamped and validated, meaning that you have to personally be at the last checkpoint before the finish time of your chosen race format. You do this e-mail delivery process at your own responsibility, we do not take responsibility by mail delivery errors or any other problems that might occur with this process. We advise that you confirm with us, on the spot, that we have received your photos. We will not answer to emails on the day of the race.

5. Jury and awards

The Jury is composed by elements nominated by the organising team and will receive all photos renamed and coded for anonymity purposes. They will select the best 3 photographers set’s (all submitted photos) and a single photo as their individual Jury favourite.

All winners will be awarded with t.b.a. awards. The winners will be announced as soon as the Jury has made their selection and the awards will be given in a closing event. The Jury selection process can take up to 2 months as they literally need to go through thousands of photos.

6. Reason for disqualification

All submitted photos will be screened by the organising team in order to detect possible violations of the regulations. We reserve the right to disqualify any participant that fails to comply with the rules & guidelines stated in this document.

  • Failing to personally check-in at any given checkpoint within the allowed time.

  • Failing to deliver all required photos at the last checkpoint.

  • Over editing photos, apart from the allowed post-processing adjustments (check editing chapter).

  • Downloading or using photos that were not taken by the participant during the photo race day.

  • Delivering photos that do not have the time and date of the photo race.

  • Delivering watermarked photos.

  • Delivering photos attached to a mail instead of using WeTransfer.

7. Terms and conditions

All photos in contest remain the sole property of its authors, but the Urban Photo Race reserves the right to use them for promotion of this event, both online and in printed format.
In case of any problems related to photos taken during the UPR event, participants are fully responsible for the legal implications related to what and how they photograph their subjects.

By buying a ticket for an UPR event you acknowledge that you have read, understand and accept the RULES & REGULATIONS hereby written as well as the TERMS & CONDITIONS (here) of our event.